LeFo.net

Rokasgrāmata

 

1. Ievads…

 

Lefo ir e-apmācības platforma. Tā nodrošina elektronisko mācību materiālu apmaiņu skolotājiem un skolēniem.


Lefo vidē ir pieejami dažādi elektroniski mācību materiāli, kas palīdz skolotājiem ienest savās stundās jaunas vēsmas. Vide ir veidota tā, lai tā darbotos arī uz vecākiem datoriem, kā arī ar lēnu interneta ātrumu vai mobilo pieslēgumu. Lefo lietošana neprasa īpašas datorzināšanas. Izglītojošie materiāli ir pieejami par brīvu.

 

Lefo lietotājiem ir vairāki līmeņi:

 

2. Reģistrācija. Paroles atjaunošana. Ielogošanās un izlogošanās.

 

Lai kļūtu par Lefo lietotāju, ir jāpiereģistrējas. Reģistrējoties ir nepieciešama derīga (tāda, kas darbojas) e-pasta adrese.
 

  1. Spiediet „Reģistrēties” uz sarkanās joslas lapas augšējā daļā!
  2. Aizpildiet formu! Obligāti aizpildāmie lauki ir apzīmēti ar treknrakstu. Vēlāk jums, ja vajadzīgs, būs iespējams mainīt savus datus. Dažas piezīmes:
    1. Lietotāja vārds (piemēram, martins123, labais_dzekins, janiskalnins) car saturēt tikai latīņu alfabēta burtus, atstarpes un speciālie simboli netiek atļauti. Lietotāja vŗds var saturēt arī ciparus. Izmantojot lietotāja vārdu un paroli, lietotājs sevi identificē serverī.
    2. Pārbaudiet savu e-pasta adresi divreiz!
    3. Datuma formāts ir gads-mēnesis-diena, piemēram 1993-04-15
    4. Parole tiks nosūtīta uz e-pasta adresi.
    5. Spiežot pogu “Reģistrēties” jūs pierītat tam, ka saņemsiet jaunumus no Lefo. Jaunumi netiks sūtīti pārāk bieži un jūsu e-pasts adrese un citi personīgie dati netiks izpausti citām personām.
  3. Spiediet pogu „Reģistrēties”! Pēc maza brīža jūs savā e-pastā saņemsiet īsu ziņu no Lefo.

Password recovery. If you have already registered, but lost your password, you can ask a new one to your e-mail address. Enter your username to the field given below the registration form and the new password will be sent to your e-mail.

 

Different administrators or any other users cannot see the passwords generated by the server or chosen by the users. But account administrator can give a new password to a user, which must be changed by the user after logging in.

 

Logging in is necessary for identifying the user. User logs in using the form given in upper right-hand corner each time he or she starts using Lefo. Enter the username and the password and click “Login” button. When logged in successfully the form will be replaced with the note „Logged in [logout]”. Entering wrong username or password the server gives error message „Login failed”.

 

Log out. After finishing the work in Lefo it’s recommended to log out by clicking the „[logout]” in the upper right-hand corner. For security reasons Lefo always logs user automatically out after inactivity.

 

3. Settings: changing details and password.

 

Changing details/settings. User personal information and details can be changed by clicking „Settings” in the upper menu and „>My settings” in the left menu. “Change settings” form is displayed where user can always add or change his or her details. Fill in the fields and click „Change settings” button.

 

Changing password. After registration and receiving the password to e-mal given by registration process, it’s recommended to change the password.

 

To change the password

  1. Click „>Change password” in the left menu!
  2. Fill in the fields! Enter your old password (generated by the server or given by the account administrator), choose a new one by entering it twice.
  3. Click the „Submit” button!

 

The password must consist at least of 6 characters. A good password does not consist of special symbols (ä, ö, ü) or spaces, is hard to guess for other people and consists of numbers and Latin characters.

 

 

4. Settings: groups.

 

Groups contain different Lefo users. For example, a group can be „Junior High 8th grade biology”. Being a member of a group, user gains access to different tests composed and published by teacher. For example, a member of a group called „Junior High 8th grade biology” can take the test created by his or her teacher.

 

Student (user) can see the members of different groups created in different schools, his or her memberships and join different groups. New groups can be created and modified only by teachers.

 

Browsing the groups and viewing the members

  1. Click „Settings” in the upper menu and „>Groups” in the left menu!
  2. Choose from the table „School filter” the region and the school! Your school is given by default.
  3. Click the „Filter” button! The table „List of groups” with information on different groups created to this school will be displayed.
  4. Click „Members” on the right column! The list of members will be displayed. Using that function, user can ensure that this is the group he or she wants to join.

 

To view your memberships and leave a group

  1. Click „Settings” in the upper menu and „>My groups” in the left menu!
  2. Table „List of my groups” and form „Join a group” will be displayed! The „List of my groups” table displays all groups where the user belongs to.
  3. To leave a group, click “leave” in the „List of my groups” table! The user will be deleted from the members of that group.

To join a group

  1. Click „Settings” in the upper menu and „>My groups” in the left menu!
  2. Choose the group from your school using the drop-down menu or fill in the “Group Name” field! If the name of the group user wants to join is not displayed in the drop-down menu, it has been created to different school. In that case the exact name of the group must be entered.
  3. Enter the Group Password! Joining the group requires group password. Group password is also generated by the server or chosen by the teacher. The group password is usually rather simple password which is said out loud or written on the board by the teacher. For example, if the students of the 8th grade want to take the test in biology, they have to know the password.

 

To create a new group (only teachers)

  1. Click „Settings” in the upper menu and „>Groups management” in the left menu!
  2. Choose the school where you want to create the new group! The school you chose when you registered is displayed by default. All already created groups under that school will be displayed. Group name has to be unique.
  3. Fill in the fields in the „Create a group” form! Choose a name to your group, make sure the school name is correct and add description of the group. For example, group name can be „Junior High 8th grade biology” and the description “Test on the 15th of May”.
  4. Click „Create a group” button!
  5. „Created group, the group password is e-mailed to your e-mail address” will be displayed, when creating the group was successful. Now the new group has been created and the password generated by the server has been sent to teacher’s e-mail address.

 

Groups management. The teacher can change the name, the description and the password of the group. Also a group can be deleted. In the table „List of groups” all the groups created by the teacher are displayed. The group can be changed or deleted by clicking the appropriate link („change” and „delete”)

 

To change the details of a group

  1. Choose the school where the group has been created!
  2. Click „change” in the right column!
  3. „Change a group” form will be displayed. Fill in or change the information in the fields! Also group password can be changed here. Usually the password generated by the server is too complicated and it’s rather difficult to tell it to lots of people in the class. It is recommended to change it.
  4. Click „Change a group” button! „Changed group” will be displayed, when the group has been changed successfully. If the password was changed, then an e-mail „Lefo notice” will be sent to teacher’s e-mail.

 

To delete a group

  1. Choose the school where the group has been created!
  2. Click „delete” in the right column!

 

5. eWorkSheets, copying eWorkSheets, searching.

 

eWorkSheets are like regular worksheets, but are distributed in HTM-language.

 

Click „eWorkSheets” in the upper menu and the directories are displayed, organized by grades.

 

In Lefo server, user can copy eWorkSheets to his or her personal folder and later edit the content. User’s personal folder is created automatically during the registration process and is called “My eWorkSheets”. User will get 10MB free diskspace for his or her material and the folder can be accessed only by the user. Others cannot see or copy the content of the folder. „My eWorkSheets” will be discussed later.

 

To copy a eWorkSheet to your personal folder

  1. Choose the eWorkSheet from the directory or by using the search engine!
  2. Click „copy to my directory” in the left-hand corner! A pop-up window will appear.
  3. Choose the folder from the „Copy Lefo to” drop-down menu!
  4. Rename the eWorkSheet if needed! Notes:
    1. The eWorkSheet copied from Lefo server must always end with *.htm extension. For example, file name should be „dinosaurs.htm”, not “dinosaurs”. Filenames without *.htm extension cannot be edited.
    2. Filename should not contain special characters, such as ä, ö, ü, and spaces. Numbers are allowed.
  5. Click „Copy” button! „Copy succeeded” will be displayed.

 

Show document location function becomes useful when user wants to link eWorkSheet from Lefo server to someone. Lefo homepage is built up on so called “frames” and the browser’s address bar will not show the document’s exact location. When clicking “Show document location” in the upper left-hand corner a pop-up window will appear with the exact and unique address of the document (eWorkSheet).

 

Search engine. If user cannot find the eWorkSheet he or she needs, the search engine can be used. The search engine is located under the Lefo banner in the upper left-hand corner and also in the eWorkSheets left menu.

 

To search a document

  1. Click one or more keywords to the form!
  2. Click „Search” button!
  3. All documents (eWorkSheets) containing the keyword will be displayed. Search results contain document’s title, a paragraph from the document and the sum. The sum shows the match in the 10points scale. (10 – matches completely).
  4. If the desired document is not showed on the first page and there is more than 20 results to the search, „Next results >>” should be clicked.
  5. To open the desired eWorkSheet, click on the title of the document! Sometimes the desired document cannot be accessed by the user (for example exams and tests). In that case teacher-level is required to view these documents.

 

eWorkSheet found by using the search engine can also be copied to user’s personal folder and be edited later.

 

6. My eWorksheets.

 

After the registration a personal folder called “My eWorkSheets” will be created to every user. This is the user’s private folder for saving his or her documents and other files, such as photos, presentations etc. Also eWorkSheets can be edited and published in My eWorkSheets folder. User can create sub-folders, cut, copy or delete files and folders etc. The diskspace for every user is 10Mbytes.

 

Functions and actions in My eWorkSheets folder:

 

Diskspace usage shows free space left for the user.

 

Next row displays the folder name, where the user is at the moment. If user is in the main “My eWorkSheets” folder, then “/” is displayed.

 

Other functions:

-          Folder management functions „create a file”, „create a directory” and „Upload files” are for managing folders and files in the directory and uploading new files from computer’s hard drive (new documents, photos, presentations etc).

-          „Type” column displays the type – file or directory.

-          „Name” column displays the names of files and directories and their size in kilobytes in brackets.

-          „Actions” column contains different actions for managing files and directories.

-          „Choose an operation” drop-down menu contains copy, move and delete functions.

-          „Choose your own directory” drop-down menu contains the names of user’s directories created in the “My eWorkSheets” directory and is for copying and moving files from one directory to another.

-          „Execute the operation” button is for starting the chosen operation.

 

User can also create his or her own eWorkSheets in the Lefo server using only the web browser.

 

To create a new eWorkSheet

  1. Choose the directory, where the new eWorkSheet should be located!
  2. Click „create a file”! A prompt (pop-up) window appears.
  3. Enter file name! Note that the file name cannot contain any special characters such as ä, ö, ü and spaces. Numbers are allowed. The extension *.htm must be given to the file name, for example dinosaurs05.htm. If extension is not added, the file is not editable.
  4. Click „OK” button! The new empty file was created in the directory chosen and can be edited.

 

To edit a eWorkSheet

  1. Click “edit” in the „Actions” column! eWorkSheets, other files with *.htm extension or new documents created by user can be edited. The text-editing engine is displayed.
  2. Edit the eWorkSheet copied from Lefo server or write a new one!

 

 

 

 

 

 

Text-editing engine:

                       
   
 
 
   
   
   
       
 
 

 

 

 

 

 


           
 

To change HTML-code. The document will be displayed in the HTMLcode when checked.
 		  

Text in bold (B), italic (I) and/or underlined (U).
 		  

Add link, add image, sub- and superscript.
 

 

 

 

 

 

 

 

 


Publishing eWorkSheets. If user has copied a eWorkSheet from the Lefo server and edited it, corrected the mistakes, made some additions or created a new eWorkSheet, he or she can publish it in Lefo server. By clicking “publish” in the „Actions” column the eWorkSheet will be sent to document administrators. Document administrators preview the eWorkSheet and decide where it should be placed in the eWorkSheets directories. All eWorkSheets will be checked!

 

Managing directories. „My eWorkSheets” can be managed by user. New and copied directories and files can be copied, moved, renamed, deleted etc as desired.

 

To create a new directory

  1. Click „create a directory”! New prompt (pop-up) window will appear.
  2. Enter the name for your directory!
  3. Click „OK”!

 

To copy or move files and/or directories

  1. Check the boxes before the file and/or directory!
  2. From the „Choose an operation” drop-down menu choose copy or move!
  3. From the „Choose your own directory” drop-down menu choose the directory where the files or directories should be copied or moved!
  4. Click „Execute the operation” button!

 

To delete files and/or directories

  1. To delete only one file or directory, click “delete” in the “Actions” column! File or directory will be deleted permanently.
  2. To delete many files or directories, check the desired files/directories and from the “Choose an operation” drop-down menu choose “delete”!
  3. Click „Execute the operation” button! Files and/or directories will be deleted permanently.

 

To rename files and/or directories

  1. Click “rename” in the “Actions” column! New prompt (pop-up) window will appear.
  2. Choose a new name for the file or directory! When renaming eWorkSheet, do not forget *.htm extension!
  3. Click „OK”!

 

To upload new files

1.           Click „Upload files” or „>Upload” in the left-menu!

2.           Choose from the drop-down menu the directory where the file will be uploaded!

3.           Click „Browse” button to choose the file from your computer! At the same time 10 files can be uploaded.

4.           Click „Upload files”! When succeeded, a green message „Uploaded file #filename.doc” will be displayed and files are located in the chosen directory.

 

7. Services: Forum, Links, Users, Calendar, Mailing lists, Conference, My Messages.

 

„Services” in the upper menu contain different projects and services provided by Lefo. Tests will be discussed in the next chapter.

 

Forum offers a great opportunity to students and teachers to discuss different topics and get help on different problems concerning education and school topics. Forum can be read by everyone, but only registered users can post messages and start new threads.

 

To create a new forum thread, to read threads

  1. Click „Services” in the upper menu and „Forum” in the left menu!
  2. Choose the topic where you want to post new thread by clicking its title! AA table will be displayed containing already posted threads.
  3. To read a thread click on the title of the thread! A table will be displayed containing the title of the thread, username and grade of the student or teacher, the question or the problem and replies to the thread.
  4. To create a new forum thread, fill in the fields of the form! The title should be keywords on the problem or the question, for example dinosaurs.
  5. Click „Create” button!
  6. To reply a thread, click on the thread’s title!
  7. Fill in the „Reply” field! Your username and grade will be added automatically!
  8. Click „Reply” button!

 

„>Links and Search” contains links to different homepages not located in the Lefo server and search engine. Links are categorized by the topics. To view links, choose the topic and then click on the link.

 

Search engine was discussed in the 5th chapter.

 

„>My Links” is the list of user’s personal links, analogous to Favorites or Bookmarks of web browsers. User can save his or her personal links to Lefo server. Added links can be viewed only by the user or teacher.

 

To add a new link

  1. Click „Services” on the upper menu and then click „My links” from the left!
  2. Fill in the fields of the „Add link” form!
    1. Name – Name of the link, for example The World of Dinosaurs.
    2. Description – the description of the homepage, for example homepage about dinosaurs in English.
    3. Link – enter or copy the exact address of the homepage, for example http://www.enchantedlearning.com/subjects/dinosaurs/
  3. Click „Add link” button! When succeeded, the link will be displayed in the table above. The address, name and the description can be changed later by clicking “change” button on the right column of the table.

 

Searching users. User (student) can search only by username and see, if the username exists in the Lefo server or not. Only first 100 usernames will be displayed.

 

Teachers can search users by username, first and last name, school and class. First 100 results will be displayed, containing usernames, real name, user level and e-mail address. The teacher can use this search engine for identifying his or her students or find the usernames and e-mail addresses of his or her students.

 

Calendar offers a great opportunity to save important events taking place in the future. Some events are added by the Lefo administrators and cannot be changed or deleted. Users can add, change and delete their own personal events. User’s personal events cannot be viewed buy other users.

 

To add a new personal event

1.        Click „Services” in the upper menu and „Calendar” in the left menu! A table with events added by Lefo will be displayed.

2.        To add a new personal event, fill in the fields below the table! Note the format of the date and time!

3.        Click „Add event” button! The event can be changed by clicking “change” in the right column of the table.

 

Mailing list is a list of e-mail addresses that represent people who share a similar interest or who regularly correspond. User can subscribe to different mailing lists in Lefo server to receive regular updates, among other messages.

 

The mailing lists in Lefo server cannot be created by the users and teachers.

 

To join and leave a mailing list

  1. Click „Services” in the upper menu and „>Mailinglists” in the left menu! The table displayed contains the members of the mailing list (click on the list name), the list owner and “actions” column on the right.
  2. Click „Join” on the „actions” column! If list is not global, the user must be accepted by the list owner.
  3. To leave a mailing list, click “leave” on the “actions” column!

 

Conference is chat room in Lefo server, where users can discuss and chat on different topics online. The chats can also be saved. Different chat rooms can be locked (only chosen users can join the room) or public (everyone can join the room).

 

To chat in a chat room

  1. Click „Services” in the upper menu and „>Conference” in the left menu! The table displays the list of rooms.
  2. Click on a desired room name! New pop-up window will appear. The right column displays users currently in the chat room; the left column shows messages sent by users.
  3. Enter your message in the field below the columns and press “Enter”! Your message will be displayed above.
  4. To leave the chat room, close the pop-up window!

 

My messages function is for sending messages from one Lefo user to another. User must know the recipient’s username (can be found by using the user search engine).

 

By clicking „My messages” in the left menu, the table containing received messages will be displayed. New messages can be sent by clicking “Send a message” on the right. Target name is recipient’s username.

 

To read received messages, click on the name of the author. To delete messages, click “delete” in the right column.

 

8. Services: Tests

 

Tests or quizzes are different events taking place in the Lefo server. Registered users can take different tests during the time set by the teacher. There are three different types of tests in Lefo server:

 

1)       Quizzes are national or international and public tests on different topics. Quizzes can be taken usually by all registered users and will be assigned by Lefo administrators, coordinators or teachers.

2)       National tests, take place on a certain period of time in the computer classes in schools. The rules are set by Lefo and usually are taken independently with the teacher in the classroom. National tests are for different grades and usually about the topics discussed in schools. National tests are assigned and graded by Lefo administrators and coordinators.

3)       Tests, which are assigned by teacher to his or her students, take place in the teacher’s class only by the rules set by teacher. The test will be assigned and graded by the teacher.

 

User (student) can take all national and international quizzes and also tests specially assigned to him or her. Students are assigned using the groups: the teacher assigns his or her test to certain group and all members of that group can take the test. Other users cannot see or take the test unless being member of the group.

 

Only teachers can create, administrate and grade tests.

 

Quizzes and tests can be viewed and taken by clicking „Services” in the upper menu and “Tests” in the left menu.

 

Table „Tests list” contains active and already taken tests. Quizzes as well as tsts assigned to certain groups will be displayed here. User sees only quizzes and tests assigned to him or her; other tests will not be displayed.

 

To take a test

  1. Click „Take the test” in the right column! Test will be displayed.
  2. Answer the questions!
  3. Click „Save answers” button! The user will be asked once again, if he or she wants to submit the answers.

 

Student can take every test only once. If test has already been taken, the “The test is disabled” note will appear instead of “Take the test”.

 

Table „Results” contains the list of taken tests, points for every test and the grade (mark). If test has been graded, user can view the test once again; see his or her mistakes and received points for every question. This information can be displayed by clicking on the title of the test.

 

Top results contain results of tests. Teacher can see how successful his or her students were in national and international tests and quizzes, also teacher can see his or her students’ mistakes.

 

9. Services: Creating Tests and Administration of Tests.

 

Tests and quizzes can be created, administrated and graded only by teachers and administrators. Students (users) do not have that right.

 

To add a new test

  1. Click „Services” in the upper menu and „>Tests administration” in the left menu!
  2. Choose the theme or the subtheme of the test and click “View” in the “Tests” column! Themes or subthemes cannot be created by teachers. The “Tests list” will be displayed with tests already created by the teacher and form for adding new tests.
  3. Fill in the fields of the „Add test” form!
  4. Click „Add a test” button! New created test will appear in the table above.

 

Table „Tests lists: theme” contains three columns:

-          Column „Test name” displays the names of the tests. Teacher can change tests’ name and description and lock a test by clicking on the name of the test.

-          Column „Questions” displays the „view” link. By clicking on that, teacher can view the questions of the test and add new ones to the test.

-          Column „Is locked?” displays information, whether the test has been locked or not. If the test has been locked, “Yes” will appear instead of “No” and in that case only the test name and the description can be changed; questions cannot be modified or added. Also assigning the test with different groups can be done only when test has been locked.

 

Test can contain three different types of questions:

-          Questions with selectable answers: the question has up to 12 selectable answers, one to all can be correct;

-          Questions with short text answers: requires an answer with few words;

-          Questions with long text answers: requires longer answer or description.

 

To create a test

  1. Click “view” in the “Questions” column! A table with already existing questions will be displayed. Also a form “Add a question” for adding new questions.
  2. Fill in the „Add a question” form! Notes:
    1. Value is the maximum value (maximum points) of a question student can get.
    2. Order is the number, which question it is in the test.
    3. A question can be with an image. To add an image click the „browse” button and choose the image from your computer.
    4. Set question’s type by using the drop-down menu.
    5. Answers: only fill the value of the section you have chosen from the question type drop-down menu. If the type of the question is “Short text”, fill in the short text field etc.
    6. If you have chosen to add a question with selectable answers fill in the fields of different options student can check (up to 12 answers). Set the value of each option (how many points will student get when checking this certain option), also mark if the answer is correct or not.
  3. Click „Add a question” button! The added question will appear in the table above.
  4. To preview test, click “preview test” below the „Add a question” form!